Travel Leaders Corporate Hiring for Meeting Planner Job at Remote Full Time

Responsibilities:

• Ensure all business-critical deadlines are met for each program and delivery of all events is in accordance with regulatory and client-defined compliance guidelines.
• Deliver first class customer service in line with clients’ objectives.
• Ensure effective usage of in-house project management systems and processes.
• Manage the application of client driven systems such as Salesforce and Cvent.
• Manage all venues & associated logistical arrangements including but not limited to; all F&B requirements, delivery of all on-site meeting materials, AV and technical etc.
• Manage all associated ad hoc meeting activities, where required.
• Ensure the completion of the invitation & attendee management process, including attendee communication, database management & reporting.
• Manage & co-ordinate client requirements with all 3rd party suppliers/internal service providers (DMC, Exhibit Agencies, Print & Design, Production, AV), where required.
• Produce, manage and circulate key communications e.g., weekly event summaries to all key meeting stakeholders e.g., location managers, sales & education teams and 3rd party vendors.
• Provide full handover ahead of each event to the location manager running the event onsite.
• Meetings and liaison with clients where applicable to establish, maintain and develop relationships.

• Meetings and liaison with clients where applicable to establish, maintain and develop relationships.
• Identify new opportunities and leads for existing and new business development.
• Assist with preparing and presenting event proposals to clients.
• Plan, attend & execute client planning meetings – face to face, video and/or conference calls, where required.
• Identify & manage preparation of supportive meeting planning materials for Client Planning Meetings.
• Ensure Client is up to date with all aspects of meeting planning arrangements throughout the course of the program.
• Attend Client debrief post event, either in person or virtually.

• Responsible for the preparation and maintenance of budgets, throughout the lifecycle of each event.
• Ensure financial tracking of each event and conduct regular ‘health checks’ to ensure positive cash flow.
• Maximize profitability of projects operated – including supplier negotiation and up-selling of additional services to clients.
• Identify, quantify and report cost avoidance/saving measures.
• Ensure compliance with company & client invoicing processes.
• Submit accurate final reconciliation of events within agreed timelines.
• Maximize revenue generation from allocated/targeted accounts.
• Manage and achieve project profitability.
• Cost efficient time management.

• Attendance & contribution at team meetings.
• Effective interaction with other departments.
• Accurate written & verbal communications.
• Comply with all company and Client policies and procedures, including those relating to Health & Safety.
• Comply with all Client & company privacy & security protocols.
• Maintain good long-term relationships with hotels, venues and suppliers, to ensure the best value for money for clients.
• Develop and apply a good understanding of clients’ business and products.
• Demonstrate effective problem-solving skills.

Qualifications:

• 3-5 years event management experience direct fast-paced healthcare meeting planning required.
• Experience of using Sales Force as an Event Management Tool.
• Management of onsite teams and associate planners.
• Client knowledge/structure/products.
• Relevant industry knowledge up-to date with market changes.