UCLA Health Hiring for Human Resources Analyst – Biological Chemistry Job at Los Angeles, CA Full Time

The HR Analyst will serve as a Personnel/Payroll Coordinator and back-up Student Affairs Officer under the supervision of the HR Manager. Responsibilities include:

• Recruitment, compensation, onboarding, benefits, performance management, disciplinary actions, terminations and lay-offs.
• Coordinate visa applications (J1, H1B, O-1, and Perm Res).
• Perform UCPath, HBS, QDB, FPM functions on-line.
• Administer all aspects of the Postdoctoral Scholar Program.
• Attend various meetings with DGSOM HR Personnel, Graduate Division, Dean and Chancellor’s office administrators, and respond to various public inquiries.
• Complete dossiers in a timely manner for Dean’s Office review.

As the back-up Student Affairs Officer, this role helps manage all aspects of graduate student affairs including school relations, financial aid, admissions, degree and examination requirements, class scheduling and course actions. Prepare, convene and coordinate Graduate Student’s Meetings. Identify and administer all financial aspects of the graduate program. Attend various meetings with Graduate Division, Dean and Chancellor’s office administrators (with Program Advisors or alone), to represent the Biological Chemistry Graduate Program; and respond to various public inquiries. Process new hire for Graduate Student Researcher (GSR) and maintain and coordinate departmental courses and student files. Additionally, provide administrative support to the CAO.

Required:

• Excellent oral and written communication skills to establish and maintain cooperative working relationships with faculty, staff, and students.
• Demonstrated knowledge of UCLA Staff & Academic Personnel policies and procedures.
• Demonstrated ability to work independently and complete projects within specified deadlines.
• Demonstrated ability to process payroll for academics and staff following UCLA policies and procedures.
• Demonstrated knowledge of UCLA benefits programs.
• Demonstrated knowledge in preparing and writing concise and logical memoranda and analytic reports.
• Skill and knowledge in operating HBS, UCPath.
• Working knowledge of Microsoft Word, Excel and Access programs.
• Ability to independently solve personnel problems as they arise.
• Demonstrated ability to interpret academic & staff personnel policies and procedures.
• Demonstrated ability to prioritize projects to meet scheduled deadlines.
• Ability to work under heavy workload, changing priorities and constant interruptions.
• Demonstrated ability to maintain confidentiality.
• Demonstrated knowledge and ability to process UCPath transactions and other related university personnel/payroll forms.
• Demonstrated ability to work effectively as a team member.
• Mathematical skills to process salary and payroll matters.
• Knowledge of Personnel and Payroll Activity Reports.
• Knowledge of Academic Apprentice Personnel Policy and related forms.

Preferred:

• Dossier preparations.
• Skill and knowledge in operating UC Recruit, OPUS, and Interfolio.
• Demonstrated knowledge of affirmative action/equal opportunity guidelines.
• Demonstrated working knowledge of assembling and processing academic dossiers.
• Demonstrated knowledge of School of Medicine compensation plans.
• Working knowledge of the CALL.

UCLA is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected Veteran status.