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Administrative Assistant III – Band C
Cornell Atkinson Center for Sustainability
The Cornell Atkinson Center for Sustainability is the hub of collaborative sustainability research at Cornell University, forging vital connections among researchers, students, staff, and external partners. The center’s funding and programming accelerate groundbreaking research within and across all of Cornell’s colleges and schools. The center is the university’s home for bold ideas and powerful new models that ensure people and the planet not only survive, but thrive. Our strategic plan identifies critical research areas of Increasing Food Security; Reducing Climate Risks; Accelerating Energy Transitions and Advancing One Health and provides a roadmap for the center to achieve even greater, and more meaningful, impact through co-created research that advances sustainability practices, policies, opinions and products, moving the planet towards generationally sustainable resource use and management. Our programs strive to enable the participation and engagement of external organizations or communities in sustainability research to take knowledge to action by incorporating diverse backgrounds, perspectives, and expertise. With over 600 faculty fellows representing all colleges, the center plays a critical role, enabling the interdisciplinary collaborations needed to address the complex challenges of sustainability.
Cornell Atkinson is seeking candidates for an administrative assistant position to our operations team. We’re looking for applicants who thrive in a collaborative, team environment, are highly organized, have good communications skills, and enjoy working in a dynamic, mission-driven workplace. This position is a key member of the Center’s team – supporting our sustainability mission, research programs and activities. The administrative assistant will provide critical support for the Center and members of its senior leadership team. This role requires developing and maintaining a broad understanding of Center activities and priorities, the ability to embrace and thrive in a collaborative team culture, and an eagerness to engage in and support a variety of initiatives and activities. Primary responsibilities include:
Administrative Support – The position will serve as the primary point of contact for the Center with responsibility for greeting and orienting visitors, responding to telephone, email, mail, and other inquiries, and connecting people inside and outside the university, often on confidential matters. Schedule complex meetings and manage calendars for multiple senior staff, including the Director of the Cornell Atkinson Center and the Executive Director of the 2030 Project, A Cornell Climate Initiative. Make travel arrangements and process reimbursements through the Concur travel system. Monitor travel and related transactions and expenses and make T&M and P-card purchases. Proactive management of office operations, supplies, and materials for special projects.
Program & Activity Support – The position will support the Program and Administrative Manager to plan and implement all aspects of a variety of complex projects, including Center initiatives, special events, and meetings both on and off campus. Provide backup program and activity support for fellow admin, as needed. Support will include researching and reserving meeting locations, securing service providers (catering, photographers, etc.), and purchasing supplies for events. Will need proficiency with Zoom for virtual and/or hybrid meeting support. Schedule project-related appointments and meetings and independently compile meeting materials. Responsible for tracking tasks and providing Program and Administrative Manager with progress reports.
The successful candidate will be an energetic, collaborative professional experienced in client service and office administration, with sound judgement and strong organizational skills.
Cornell Atkinson is committed to offering a flexible, hybrid work location arrangement, depending on a position’s role and responsibilities. This Administrative Assistant position will be primarily an on-campus, in-person position with a minimum of three days per week on campus. Occasional evening or early work hours may be needed to support special events.
Required Qualifications:
High School Diploma; more than 2 years and less than 4 years relevant experience.
Demonstrated proficiency with MS Outlook, Microsoft Office products, Adobe Reader, and PowerPoint.
Demonstrated proficiency with Concur, or equivalent travel booking system.
Demonstrated ability to work and communicate effectively and professionally with a broad and diverse range of constituents
Preferred Qualifications:
Expert knowledge of Outlook, Excel, Word and standard office software applications, word processing, spreadsheets, databases, networked informational systems and video communications systems. Experience in organizing complex events both on and off-campus.
Knowledge of Concur, KFS, OBIEE, eShop, I Want Docs, Workday, and other Cornell systems helpful.
Proficiency with Zoom, Qualtrics, and Google Drive, Forms and Docs helpful.
Ability to effectively collaborate with internal teams, and external groups in a high-performance environment. Ability to manage multiple priorities and complex tasks, quickly adapt and re-prioritize. Ability to represent the Atkinson Center in a highly professional welcoming manner, handling situations with tact and diplomacy.
For full consideration, please attach both a resume and cover letter to your application.
Visa sponsorship is not available for this position.
University Job Title:
Administrative Asst III
Job Family:
Administration
Level:
C
Pay Rate Type:
Hourly
Company:
Endowed
Contact Name:
Kristie Devine
Number of Openings:
1
Job Titles and Pay Ranges:
To learn more about Cornell’s non-union staff job titles and pay ranges, see Career Navigator. The final rate of pay for the successful candidate will be determined considering the following criteria:
Prior relevant work or industry experience.
Education level to the extent education is relevant to the position.
Unique applicable skills.
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EEO Statement:
Diversity and Inclusion are a part of Cornell University’s heritage. We are a recognized employer and educator valuing AA/EEO, Protected Veterans and Individuals with Disabilities. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations. Cornell University is an innovative Ivy League university and a great place to work. Our inclusive community of scholars, students, and staff impart an uncommon sense of larger purpose, and contribute creative ideas to further the university’s mission of teaching, discovery, and engagement.
2022-05-23-07:00
Cornell University is an equal opportunity, affirmative action educator and employer.
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