Assistant Director, Programs and Special Events
University Overview
The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.
Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.
The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.
Posted Job Title
Assistant Director, Programs and Special Events
Job Profile Title
Associate Director B, Development, Events
Job Description Summary
Serving as Assistant Director and reporting to the Senior Associate Director, responsibilities include all aspects of event planning for assigned events. This position will be required to interface with event owners and internal and external goods and services vendors providing all varieties of support for the events assigned. Plan, organize, develop, administer and oversee cultivation and stewardship for 30+ events annually for Development and Alumni Relations, the office of the President, the office of the Provost and as requested, a Penn school or center. Event planning and execution will be required for a range of events to include live, in-person events, fully virtual events, and hybrid events with live and virtual components. Initiate, plan and execute programs, activities and communication designed to engage alumni, parents and friends as well as Penn colleagues. This position is eligible for a hybrid work schedule with a workweek divided between working onsite and working remotely.
Job Description
Specific Responsibilities:
Work with the Development and Alumni Relations staff as a planner of 30+ annual events including Homecoming and Alumni Weekend. Plan, manage and execute all aspects of venues, vendors, budgets, contracts, volunteers, staffing student organizations, and legal affairs.
Event planning and execution responsibilities include a range of live, in-person events, fully virtual events, and hybrid events with both in-person and remote attendees and presenters. The ability to execute this wide variety of events is critical and continuing education and training to stay current with advancing technology to accommodate virtual components is required.
Develop new opportunities for increased visibility and value to Programs and Special Events, Alumni Relations, DAR and offices within the University. Plan and develop ideas, themes, concepts for events.
**Please provide a resume and cover letter in order to be considered for this role. Please upload all documents in the “Resume/CV” section of the application prior to submitting.**
Qualifications:
Bachelor’s Degree and 2-3 years of experience in special events planning or equivalent combination of education and experience required. Experience with events for alumni relations desirable. Experience producing a wide range of events including in-person, virtual, and hybrid events is required. Familiarity setting up and executing virtual and hybrid events using various platforms to include but not limited to Vimeo Live Events, Zoom, Zoom Webinar, Microsoft Teams and others is required. Ability to learn and adapt to new technologies and upgrades to existing platforms is critical. Excellent writing, communication and interpersonal skills required. Must be highly organized and self-initiating while working as a member of a team within a goal-oriented environment. Must be able to manage simultaneous projects. The ability to work under pressure and meet deadlines is essential. Frequent weekend and evening work required. Frequent overnight/multi-day travel for off campus events required. This position is eligible for a hybrid work schedule with a workweek divided between working onsite and working remotely. Ability to lift up to 50 pounds. Valid driver’s license required.
Job Location – City, State
Philadelphia, Pennsylvania
Department / School
Development and Alumni Relations
Pay Range
$43,919.00 – $63,592.00 Annual Rate
Salary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile.
Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.
Special Requirements
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.
University Benefits
To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay
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