SUMMARY STATEMENT
The Inventory Control Specialist is responsible for the inspecting, tagging, inventorying, and disposing of equipment and supplies in accordance with College policies. This position will also provide general support to the Procurement Services Department and serves as back-up in the absence of the Purchasing Specialist.
ORGANIZATIONAL RELATIONSHIPS
A. The Inventory Control Specialist reports directly to and is responsible to the Manager of Procurement Services.
B. The Inventory Control Specialist coordinates most closely with the Manager of Procurement Services, Purchasing Specialist, Director of Finance, college staff, buyers from surplus inventory auctions, and individuals responding to proposals in carrying out assigned duties and responsibilities.
ESSENTIAL DUTIES
A. Coordinates inventory receipt and asset tagging:
B. Handles disposal of surplus inventory to include:
C. Completes physical inventories to include:
D. Follows procedures and regulations established by federal, state, and local agencies as they pertain to all aspects of purchasing and inventory control.
E. Scanning of documentation into Perceptive Content:
F. In the absence of the Manager, assists in the proper recording and handling of bid documents as they are received into the area. This includes the logging of date, time, and providing vendor(s) with receipt.
G. Cross-trains with the Purchasing Specialist to provide support in their absence.
H. General data entry for Procurement Services and other duties as assigned.
EDUCATION AND EXPERIENCE
Associate Degree preferred or relevant inventory control experience which provides the required knowledge, skills, and abilities.
SKILLS AND ABILITIES
1. Must have excellent skills in computer applications such as Microsoft Word, Excel, and e-mail.
2. Ability to use an integrated computer system (Ellucian preferred).
3. Strong communication skills to establish good working relationships with staff and vendors.
4. Customer Service oriented
5. Demonstrated ability to maintain complex clerical and inventory records and to prepare reports from such records
6. Strong organizational skills and ability to prioritize work requests in a timely manner with minimal supervision.
7. High accuracy and attention to detail.
8. Ability to work in fast-paced, physically demanding environment
9. Valid motor vehicle operator’s license in good standing. Individual must agree to background check on driving record at the expense of the college. The use of a College vehicle is necessary to complete physical inventories at off-campus locations.
WORKING ENVIRONMENT
A. Hours are Monday through Friday, 8:30 a.m.-4:30 p.m.
B. This job requires work to be performed in an office environment as well as buildings at HCC main and off-campus locations. Occasionally job duties may require standing on ladders, bending down to apply asset tags, and lifting storage banker boxes.
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