The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.
Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.
The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.
Posted Job TitleAdministrative Assistant A, Wharton Real Estate DepartmentJob Profile TitleAdministrative Assistant AJob Description SummaryProvide Administrative/clerical support for the Wharton Real Estate Department’s faculty and staff. The Administrative Assistant serves as the initial point of contact for all visitors in the Department. This position will perform various administrative duties to support faculty and staff.
All Wharton Real Estate team members are expected to demonstrate a commitment to excellence, approach work professionally, creatively, and adaptability, understand and appreciate everyone’s unique role and contribution, share information openly, and work collaboratively and collegially. This position requires excellent communication skills and a commitment to exceptional customer service while being a team player.Job Description
Provide Administrative/clerical support for the Wharton Real Estate Department. Perform a wide range of administrative duties to support faculty and staff. Reporting directly to the Business Administrator with assisting in processing reimbursements, purchasing and reconciling accounts. Assist with coordinating activities of all academic programs such as classroom assignments, course scheduling, reserving TA office hours, copying/scanning course materials, exams and classroom technology requests. Order and distribute class handouts and routine Reprographics orders. Provide front desk coverage by answering phones and directing inquiries to appropriate individuals. This position also provides front desk coverage in the absence of the Receptionist. Greet visitors and students during this time and provide guidance to their inquiries. Prepare express mail and monitor supplies inventory. Attend and provide support for Department Faculty/Staff and Center meetings and events. This will entail working off hours occasionally. Receive food and beverage orders and then tear down. Serve as a Department contact for external and internal inquiries. Provide assistance to the Associate Director of the Department with all aspects of course planning. Running errands for Department Faculty and Staff. Provide other administrative misc. duties as assigned.
Qualifications:
A High School Diploma or GED is required and 1 to 3 years of experience or equivalent combination of education. Excellent organizational and interpersonal skills, proven ability to carry out duties independently with minimal supervision; strong writing and verbal communication skills, ability to interact effectively with faculty and business school students, as well as professionals from outside the university. Must have the ability to work with software systems and is proficient with Microsoft Office.
Job Location – City, StatePhiladelphia, PennsylvaniaDepartment / SchoolWharton SchoolPay Range$16.60 – $23.00 Hourly RateSalary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile. Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.Special Requirements
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.University Benefits
To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay
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