Supports the Procurement Operations Department’s business
functions, which include; Contract
Administration, 1295 Ethics reporting, LBB
contract reporting and related reporting, PeopleSoft query reporting,
requisition and
purchase order workflow maintenance, requisition origination
for the Procurement Department, and purchase order receiving. Supports
and
works towards operational excellence with continuous improvement methodologies
and mindset in leading business process change.
ESSENTIAL
FUNCTIONS
Assist with preparing formal bid documents for goods and services
for the purpose of ensuring
that materials are in compliance with all Federal,
State, local procurement regulations.
Compile reference data from a variety of
sources; including, but
not limited to: local and State codes, board policies, vendor sources, etc., to
review compliance with College
policies and procedures.
Inform HCC staff and vendors regarding procedural requirements;
including, but not limited to: ordering
and purchasing procedures, available
funds, etc., to facilitate the purchasing process with established practices.
Maintain
purchasing documents, files and records; including, but
not limited to: Requests for Proposals, vendor files, etc., to ensure
the
availability of documentation and compliance with established policies and
regulatory guidelines.
Participate in meetings,
in-service training, workshops, etc., and
gather information required to perform job functions and convey information.
Perform
general and program specific clerical functions;
including, but not limited to: answering the telephones, responding to
emails,
scheduling, copying, emailing, etc., in support of departmental activities.
Process financial data and documents;
including, but not limited
to: bids, bid/proposal receipts, mail, etc., to update and distribute
information and/or to acquire
resources to support procurement operation in
compliance with established guidelines.
May be required to issue requisitions to
request departmental
goods and services within assigned limits for the purpose of facilitating
on-site ability to acquire required
supplies and/or equipment.
Review documents and data; including, but not limited to: incoming
requisitions, tabulation sheets,
past purchases, reconciliations, inventories,
etc., to ensure completeness and accuracy of purchasing process.
Provide customer
service assistance to end-users within and
outside of HCC, and follow up with vendors regarding all outstanding purchase
orders,
reference checks and inquiries for items or documents not received by
buyers.
Provide system administration for online ordering
systems
including processing and releasing orders, user set up, approval, and
maintenance.
Conduct internet research for buyers
to determine sources of
supply prior to major purchases or award of contracts.
May be required to send out requests for quotes and
determine the
best value offered by vendors in relation to small dollar purchases.
Perform other duties, tasks and assignments
as required.
QUALIFICATIONS
Education &
Experience
Licensing &
Certification
Special Skills
creation, and work flow
continuous improvement
clientsCompetencies
Working
Conditions
General office. May frequently be required to walk; stand; sit;
use
hands to handle or feel; reach with hands and arms; and talk or hear.
Specific vision abilities required by this job include close vision
and
distance vision. Use of personal computing equipment, telephone,
multi-functioning printer, photocopier, file cabinets, and
calculator. Manual
dexterity, ability to lift up to 25 pounds, ability to reach and bend, and use
2-step stool while safely lifting
and lowering boxes. Ability to travel to and
from meetings, training sessions or other business-related events. May be
required to
work after hours to include weekends and holidays.
SECURITY
SENSITIVE: This job class may contain positions that
are
security sensitive and thereby subject to the provisions of Texas Education
Code § 51.215
The
Organization
Houston
Community College (HCC) is an open-admission, public institution of higher
education offering a high-quality,
affordable education for academic
advancement, workforce training, career development and lifelong learning to
prepare individuals in
our diverse communities for life and work in a global
and technological society. We’re proud to say that 98 percent of our
graduates
step into a job in their field of study immediately upon graduation. One of the
largest community colleges in the nation,
HCC has served the Greater Houston
area for over four decades. Accredited by the Southern Association of Colleges
and Schools, and the
Schools Commission on Colleges, we offer 300+ associate
degree and certificate programs to 75,000+ students across 13 Centers
of
Excellence and online each semester. We are proud to be No.1 among all
community colleges in the nation in providing associate
degrees to minorities
and No.1 in educating international students, with 10.4 percent of our student
population from outside the USA.
Our vision is to become the Employer of Choice
in support of our mission for Student Success by attracting, retaining and
motivating
the best employees.
The Team
Be a part of
a dynamic community dedicated to providing the resources, guidance
and
inspiration needed to create the ultimate student experience: from registration
and financial aid applications to the first time
they arrive at one of our
Centers of Excellence or log in to their first class, from academic success
planning to providing a safe
environment, and from connecting them with
community networks to launching them into the career of their dreams. Make
their student
experience exceptional.
Location
Houston is a
city with limitless possibilities:
Fourth-largest city in
the U.S. and home to 54 Fortune 500 companies, second
only to New York City’s 55. languages are spoken
here. Overall after-taxes living costs are 5.6 percent below the average for all 308
urban areas recently surveyed. Houston is
a major-league sports town, and don’t forget the annual Houston
Livestock Show & Rodeo. weather is great!
Mild winters ensure that outdoor activities can be enjoyed
year-round. World-renowned medical care. The Houston metro area has long
been known for its
first-rate health care system, with many Houston area hospitals consistently
ranking among the nation’s top
institutions. over 150 museums and cultural institutions in the Greater Houston area, museums
are a large
part of Houston’s cultural scene. Houston is the Culture & Culinary Capital of Texas with more than 7,500
restaurants and eating
establishments covering 60+ cuisines.
If this
sounds like the role for you and you’re ready to join an amazing team,
please
apply right away.
EEO Statement
Houston Community College does not
discriminate on the bases of race,
color, religion, sex, gender identity and
expression, national origin, age, disability, sexual orientation or veteran’s
status.
The
following person has been designated to handle inquiries regarding the
non-discrimination policies
David Cross, Director
EEO/Compliance, Title
IX Coordinator
Office of Institutional Equity
PO Box 667517
Houston TX, 77266
713 718.8271 or
[email protected]
HCC values its employees and their contributions,
promotes opportunities for
their professional growth and development, and
provides a positive working and learning environment that encourages
diversity,
innovation and creativity, and inclusion.
Individuals with disabilities, who require special
accommodations to
interview, should contact
(713) 718-8565.
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