Administrative Coordinator (Division of Informatics)
University Overview
The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.
Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.
The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.
Posted Job Title
Administrative Coordinator (Division of Informatics)
Job Profile Title
Administrative Coordinator
Job Description Summary
The Administrative Coordinator provides administrative support to the Director Center for AI-Driven Translational Informatics and the Division of Informatics in the PSOM’s Department of Biostatistics, Epidemiology, and Informatics. Primary responsibilities include scheduling complex meetings and appointments, maintaining calendars, creating, editing and/or formatting documents, support with staffing actions, planning and implementing division-wide programs, event planning, facilitating communication with relevant stakeholders. Working closely with departmental accounts payable and within guidelines established by Penn Procurement Services, the applicant will be expected to utilize a procurement card (ProCard) to facilitate assigned purchases. Weekly submission of complete and accurate paperwork corresponding to each transaction is expected.
Job Description
Job Responsibilities
Qualifications
High School Grad/GE Degree, and 5 to 7 years of administrative experience, preferably in an academic environment experience or equivalent combination of education and experience is required. Bachelor’s degree preferred. Ability to manage multiple and competing priorities, and under other pressures. Must be detail oriented. Demonstrated excellent verbal and written communication, customer service, and interpersonal skills. Ability to think creatively and critically. Demonstrated knowledge and skills in technology and professional office suite applications such as, Microsoft O365, Zoom, Teams, Monday, Trello, Slack, etc. Experience in BEN Financials, FEDS, and Concur highly desirable. Experience in an academic research setting highly desirable. Must be able to work autonomously and in a team environment. This position requires on campus full time activity.
Job Location – City, State
Philadelphia, Pennsylvania
Department / School
Perelman School of Medicine
Pay Range
$20.45 – $26.44 Hourly Rate
Salary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile.
Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.
Special Requirements
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.
University Benefits
To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay
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