Washington County, OR Looking for Senior Accounting Assistant at Hillsboro, OR  Full Time

The Department of Housing Services is seeking a Senior Accounting Assistant to join our team and support the work of providing housing stability in Washington County. This position will work with the accounting team on the Supportive Housing Services Program and help with invoice processing, client relations and contract review.

The Department of Housing (including the Housing Authority of Washington County) is an innovative organization responsible for rent assistance, affordable housing development, and homeless services programming across our community. We are a dynamic team that highly values a culture of equity, diverse perspectives, and life experiences. We embrace collaboration, work-life balance, and a supportive workplace environment, and are passionate about the work we do to serve and support our diverse community.

The ideal candidate we are looking for is:

• a team player, interested in providing support at all levels to enable coworkers and the organization to accomplish Housing goals.
• collaborative and communicative, who contribute to a team environment respectful of living and working in a multicultural society.
• well-organized and confident in handling a wide range of tasks and in moving quickly and adeptly from one assignment to another.
• personable and able to form strong, healthy relationships with staff, service providers and vendors whilst clarifying requirements, requesting missing supporting documents, guiding on error corrections and informing of process changes.
• a continuous learner, seeking to grow their knowledge, skills, and experience.

Duties may include:

• Managing the Housing email inbox to review a variety of requests and routing them accordingly to the correct program area and individuals.
• Auditing invoices for accuracy and completion, requesting appropriate approvals and processing payments.
• Reviewing grants and contracts to attain understanding of services agreements, as well as the payment structure, eligibility and frequency.
• Creating semi-automated invoice templates, dynamic forms and in-depth tutorials using a wide variety of software (such as Excel, Word, Powerpoint and Vizio).
• Tracking progress of deliverables through frequently updated records, to-do lists and status tables.
• Book-keeping and creating journal entries to maintain and correct financial records.

For a full listing of job duties under this job classification, please click .

Education and Experience:

A typical way to obtain the knowledge and abilities would be:

• Possession of an Associate’s Degree in accounting, business, or related field AND two (2) or more years of work experience related to accounting, bookkeeping, or fiscal management; OR
• Accounting Certificate (12 months) AND three (3) or more years of work experience related to accounting, bookkeeping, or fiscal management; OR
• Five (5) or more years of work experience related to accounting, bookkeeping, or fiscal management.

Additional Licenses, Certificates, Physical Abilities, and Specialty Requirements:

• Must pass a criminal background investigation.

Washington County is committed to using a Merit-based System in which recruiting, selecting, and advancing employees is based on their relative knowledge, skills, and abilities.

Our commitment to you:

Washington County values a culture of equity, diverse perspectives, and life experiences. Our organization embraces innovation, collaboration and work-life harmony. We offer job stability, a comprehensive benefits package, and an opportunity to serve and support our diverse community. We are an equal opportunity employer with a commitment to diversity and an inclusive workforce. Women, minorities, veterans, and people with disabilities are encouraged to apply.

Selection Process:
1. Week of November 26, 2023: A minimum qualification evaluation of training and experience of submitted application packets will be performed by Human Resources.

2. Week of December 3, 2023 : A Subject Matter Expert (SME) Panel will perform an evaluation of experience and training taken from your employment application materials including responses to the supplemental questionnaire.

3. Our goal is to schedule oral panel interviews with candidates that successfully passed the SME evaluation step as soon as possible.

Please note: candidates that are successful in the evaluation process may have their applications referred for additional vacancies in the same classification, or job family.

Veterans’ Preference
If you are a Veteran and would like to be considered for a Veterans’ preference for this recruitment, please review instructions using this link: .

Accommodation under the Americans with Disabilities Act
Reasonable accommodation is available to anyone whose specific disability prevents them from completing this application or participating in the selection process for this recruitment. To obtain confidential assistance please contact Human Resources 503-846-8606, or e-mail: [email protected] at least 48 hours before any step in the recruitment and selection process for which you feel you need accommodation.

Status of Your Application
You will be advised by e-mail of your status at each step in the application process, from initial application to final employment disposition. Please note that Washington County communicates with all candidates via email. If you “opt out” or “unsubscribe” of email notification from notices in NEOGOV it will impact our ability to communicate with you about job postings.

Questions (?) Regarding This Recruitment
Gregory Garabedian, Talent Acquisition Business Partner


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