The position provides administrative support for the Fairfax Circuit Court operations. Performs a variety of records management and administrative duties in relation to processing criminal cases. The duties involve filing, copying, sorting and distributing mail, scanning documents, and data entry into the Court’s case management system. May greet visitors and assist the public at the counter or over the telephone. Performs other duties as assigned.
This advertisement may be used to fill multiple full-time Administrative Assistant I vacancies.
This position provides general administrative support in the assigned functional areas of office administration, front-desk reception, legal/court support services, records management and customer service.
Salary: The selected applicant’s starting hourly rate will be in the minimum to midpoint range ($15.8589 to $21.1447) of the advertised compensation range. Promotional rules apply for current Fairfax County Government and Fairfax County Public Schools employees.
(The illustrative duties listed in this specification are representative of the class but are not an all-inclusive list. A complete list of position duties and unique physical requirements can be found in the position job description.)
General Financial Duties
Posts items to accounts;
Prepares vouchers.
Fiscal Administration
Maintains files;
Distributes reports;
Performs simple data entry into internal agency system.
Accounting
Posts ledgers;
Prepares routine forms.
Purchasing
Inventories, receives, and shelves routine supplies;
Reviews invoices/packing slips to ensure shipment is correct.
Scheduling & Coordinating for others
Schedules rooms, meetings and/or tours.
Communication
Produces and/or hand distributes simple documents (e.g., flyers).
General Administrative
Performs routine, simple filing and non-critical copying;
Collates documents;
Distributes mail.
Receptionist/Public Contact
Refers calls;
Greets visitors;
Gives standard information in response to phone or in-person inquiries.
Information Systems/Software
Performs simple data entry into single screen.
Personnel
Files non-critical records;
Photocopies non-critical items.
(The knowledge, skills and abilities listed in this specification are representative of the class but are not an all-inclusive list.)
Knowledge
Job knowledge is obtained on the job.
Information Abilities
Process simple data.
Interpersonal Abilities
Establish and maintain effective working relationships with both external and internal
contacts.
Basic keyboarding skills may be required for some positions.
MINIMUM QUALIFICATIONS:
Any combination of education, experience and training equivalent to high school graduation.
NECESSARY SPECIAL REQUIREMENTS:
The appointee to this position will be required to complete a criminal background check to the satisfaction of the employer.
PREFERRED QUALIFICATIONS:
PHYSICAL REQUIREMENTS:
Ability to lift up to 30 pounds. Ability to input, access, and retrieve information from a computer. Ability to stand for an extended period of time. All duties performed with or without reasonable accommodations.
SELECTION PROCEDURE:
Panel interview and may include a practical exercise.
The population of Fairfax County is very diverse where 39.8% of residents speak a language other than English at home (Spanish, Asian/Pacific Islander, Indo-European, and others) and we encourage candidates bilingual in English and a foreign language to apply to this opportunity.
Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or military status in the recruitment, selection, and hiring of its workforce.
Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact 703-324-4900 for assistance. TTY 703-222-7314. [email protected] EEO/AA/TTY.
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Requisition 23-02538
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