General Summary of Position:
Reporting to the Director of Planning & Facilities Information Systems (FIS), this position will support the three groups within Facilities Management: Planning, Design, and Construction; Operations and Services; and Business Operations. The Facilities Information Records Specialist will maintain, consistently improve, and promote the department’s Sharepoint-based document management platform, including records management, archiving, indexing, and cataloguing of all project and non-project Facilities records in accordance with applicable laws, regulations, and policies. This position will continue and advance the department’s use of Sharepoint and its document management system with a focus on utility, consistency, ease of retrieval, and integration with existing tools and work processes. The position will also provide strategic insights and hands-on troubleshooting for the department’s existing tools, including but not limited to ESRI GIS, space management through Autodesk, Microsoft Office 365, Power Apps, and e-builder.
The position will also proactively collaborate with broad department and university staff and other stakeholders. The work of this position will vary widely and include improving document management systems within Facilities Management; working with capital project teams to ensure delivery of as-builts; updating archival information; training department staff in document management; and supervising student interns.
Minimum Qualifications (Required):
Preferred Qualifications:
Special Instructions to Applicants:
Only Internal Professional (SEIU 888 Professional Union) Bargaining candidates will be considered during the first 10 business days of the posting. All other candidates will be considered after that period.
This is an SEIU 888 Professional Union position, Grade P17.
Initial review of applications will begin immediately and continue until the position is filled. However, the position may close when an adequate number of qualified applications is received.
Please include a resume and cover letter with your application. Names and contact information of three references will be required during the application process.
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