The Henry M Jackson Foundation for the Advancement of Military Medicine, Inc Hiring for Contracts/Agreements Specialist at Bethesda, MD  Full Time

Join the HJF Team!

The Henry M. Jackson Foundation for the Advancement of Military Medicine (HJF) is a nonprofit organization dedicated to advancing military medicine. We serve military, medical, academic and government clients by administering, managing and supporting preeminent scientific programs that benefit members of the armed forces and civilians alike. Since its founding in 1983, HJF has served as a vital link between the military medical community and its federal and private partners. HJF’s support and administrative capabilities allow military medical researchers and clinicians to maintain their scientific focus and accomplish their research goals.

HJF is seeking an Agreements Specialist to serve as the technology transfer contact for the office of the VP for Finance & Administration (VFA). The Agreements Specialist is responsible for drafting and negotiating Material Transfer Agreements (MTAs), Nondisclosure Agreements (NDAs), and assisting with Cooperative Research and Development Agreements (CRADAs) and Research Agreements (RAs) consistent with approved standard agreement language and ensuring that all executed agreements are entered in the technology transfer management system. As required, the Agreements Specialist facilitates information flow between HJF scientists and the HJF Technology Transfer and Commercialization Team.

Note: This site requires that the incumbent has lived in the US for three out of the past five years.

Provides advice and specific guidance to USU staff, medical students, researchers, and officials for developing unique agreements with other DoD organizations and Federal agencies. Collaborates with various internal and external contacts to define each organization’s role and responsibility for each agreement. Performs manual and electronic database searches and presents findings in oral or written format. Determines the type of agreement that is appropriate and assists subject matter experts in negotiating terms that may commit University resources, support or personnel, if approved. Assures agreed upon language fully addresses the obligations and responsibilities of both organizations, and coordinates with all affected officials to ensure that all eventualities are considered, including long term impacts on resources, space, other research projects, budget, personnel, etc.
• Facilitates the exchange of information and manages the collaborative process with senior level University representatives and points of contact with varying levels of seniority at partner agencies. Produces high quality drafts including Memorandum of Understanding (MOU), Memorandum of Agreement (MOA), Interagency Agreements (IAA), Training Affiliation Agreements (TAA), Service Level Agreements (SLA), Amendments, annual/ mid-term reviews, and others as determined. Utilizes shared Google workspace to prepare Agreements for review, and manages the review process from end-to-end to obtain approvals from both USU and partner organizations. Drafts all correspondence pertaining to assigned agreements and communicates with a diverse group of medical, research and education professionals. Gathers appropriate information and develops reports in response to the Agreements Supervisor. Serves as the University’s primary point of contact for assigned Agreements, and works closely with multiple USU Schools/Departments/Centers, the Office General Counsel, the Office of the Chief Information Officer, Privacy Office, students, the military medical community, and partner organizations to ensure that all legal and other requirements are met and understood by all parties to the agreement, and compliant with USU policy and directives.
• Manages all agreement requests assigned by the Agreements Supervisor. Utilizes and maintains shared Tracker and Database of agreements, and prepares reports from the database as required/requested by senior officials. Responsible for drafting Agreements, administrative and technical evaluations, and managing the clerical processing of Agreements with other participating organizations. Maintains familiarity with, and adheres to, Agreements SOPs, related DoD legislation and statute authorities, and higher level directives.

Required Knowledge, Skills and Abilities

• Superior organizational skills, exacting attention to detail, and high-quality work standards required.
• Excellent analytical and organizational, interpersonal, oral and written communication skills and ability to interact creatively and harmoniously with coworkers and inventors essential.
• Ability to work independently, experience with database software and internet searching, demonstrated skills in handling multiple tasks simultaneously, and ability to complete projects in a timely manner are also required.
• Technical aptitude and experience understanding complex biological and medical technologies preferred.
• Ability to function in a fast-paced team environment.

Physical Capabilities

• Lifting: Requires lifting materials up to 10 lbs.
• Ability to stand or sit at a computer for prolonged periods.

Work Environment

• This position will take place in an office setting.

Education and Experience

• Bachelor’s Degree in Biomedical sciences or related discipline required.
• Minimum of 3-5 years of experience required.

Some positions or sites may require that the incumbent be fully vaccinated against COVID-19. Proof of vaccination may be required.

Employment with HJF is contingent upon successful completion of a background check, which may include, but is not limited to, contacting your professional references, verification of previous employment, education and credentials, a criminal background check, and a department of motor vehicle (DMV) check if applicable. Any qualifications to be considered as equivalents, in lieu of stated minimums, require the prior approval of the Chief Human Resources Officer.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

Any qualifications to be considered as equivalents, in lieu of stated minimums, require the prior approval of the Chief Human Resources Officer.