Department | Office of Sponsored Programs-621100 |
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Career Area | Research Professionals |
Posting Open Date | 03/30/2023 |
Application Deadline | 06/19/2023 |
Open Until Filled | No |
Position Type | Permanent Staff (EHRA NF) |
Working Title | Senior Contracting Officer |
Appointment Type | EHRA Non-Faculty |
Position Number | 00057931 |
Vacancy ID | NF0006846 |
Full Time/Part Time | Full-Time Permanent |
FTE | 1 |
Hours per week | 40 |
Position Location | North Carolina, US |
Hiring Range | |
Proposed Start Date | 05/01/2023 |
Primary Purpose of Organizational Unit |
The Office of Sponsored Programs (OSP) partners with the research community to support and advance the University’s research mission by providing leadership and expertise in research administration. OSP facilitates and manages all aspects of sponsored research administration for over $1B in sponsored awards each year while developing and maintaining strong relationships with campus partners and external sponsors. OSP is responsible for the following primary functions: (1) proposal review and submission, (2) award negotiation, (3) award management, (4) financial reporting and cash management, (5) F&A rate development, negotiation, and review, (6) cost analysis and research service center (recharge) rate development, (7) monitoring and oversight of time and effort reporting, (8) oversight of regulatory compliance, (9) training and development for research administration personnel, and (10) Project closeout and final reporting requirements. OSP provides complete sponsored project life cycle support (sometimes known as pre-award and post-award services) to faculty and staff. There are four functional areas of responsibility within the Office of Sponsored Programs, which have the following types of positions: (1) program administration; (2) accounting, financial reporting, and cash management; (3) data management reporting and analysis; and (4) financial compliance, effort reporting, cost studies, and cost accounting standards (CAS). OSP serves as the official institutional signatory for the Chancellor and is responsible for reviewing and authorizing proposal submissions, as well as negotiating and administering awards on behalf of the University. These activities include monitoring institutional compliance for research and training activities, pre-award services, billing and financial reporting, cash management, cost analysis and compliance of research-related activities, verification of technical report and patent & invention report submissions by principal investigators (PIs), award closeout, and the implementation of information technology into research administration activities. OSP’s centralized administrative functions facilitate the development and implementation of standardized policies & procedures across the University. They also provide training opportunities to improve University-wide efficiencies and communication to increase the quality of research administration. |
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Position Summary |
This position is a 100% remote work arrangement, consistent with System Office policy. UNC Chapel Hill employees are generally required to reside in North Carolina, within a reasonable commuting distance of their assigned duty station. The Contracting Officer is responsible for supporting Principal Investigators (PIs) and sponsors in a fast-paced, high volume team environment for the administrative, financial, and compliance aspects on all sponsored program proposal reviews/submissions and award negotiations/setups on behalf of UNC. Duties include, but are not limited to, the following: negotiating and/or drafting funded contracts with industry partners/sponsors as well as amendments and other unfunded sponsored project contracts such as CDA/NDAs and DUAs, and actively participating in negotiation of complex contracts with other Institutions of Higher Education (IHE), non-profit organizations, foreign entities, industry, and various other types of entities; drafting technical contract language in regards to intellectual property rights, cost sharing, fiscal/procedural constraints, data use, material transfer and other complex terms and conditions; negotiating terms and conditions that impact all financial aspects, including the budget, payment schedules, financial recourse in the event of breach, and financial/compliance audits.; financial review for allowability and compliance with state, federal, and sponsor specific requirements; and providing thorough explanations to diverse customer inquiries. The principal function of this position is to facilitate the negotiations of industry-sponsored research at UNC with an emphasis on providing the highest level of customer service to campus and sponsors while taking into account all applicable federal and state laws, regulations, and University guidelines and policies. The Contracting Officer works independently to conduct risk assessments for all assigned contracts, including consulting with PIs and departmental staff regarding the nature of each project and the impact of unique aspects of the project on the legal language contained in the language of the contracts, representing the best interests of the University and the PI. For incoming funded contracts, this position will review scopes of work and other compliance considerations to appropriately draft and/or review contracts accurately. The Contracting Officer must keep abreast of new developments in research administration policies and requirements in order to serve as an up-to-date source of information, guidance, and training for the campus and research community. The Contracting Officer will document the status of contract negotiations in the appropriate document tracking systems through the lifecycle of the drafting process, negotiation, and final execution. The position will monitor for accuracy as amendments are issued throughout the award life cycle to ensure continued programmatic correctness and compliance with various regulatory requirements including OSP policies and procedures. The position will work to maintain OSP’s high customer service standards for service to faculty and sponsors, which includes supporting OSP’s target times for task turnaround. |
Minimum Education and Experience Requirements |
Mid- to late-career with Masters and 2- 4 yrs experience; Bachelors and 3-5 yrs experience |
Required Qualifications, Competencies, and Experience |
The selected candidate must demonstrate the following: * Ability to display critical thinking skills, assess risk, make independent decisions based on risk assessment, and collaborate with others to problem solve and facilitate timely execution of agreements. * Ability to work effectively as part of a team. * Ability to interpret, explain, and apply complicated rules, regulations, and policies. * Ability to prioritize and balance a shifting workload in a deadline-driven work environment. * Strong communication, interpersonal, and customer service skills. * Strong analytical skills and ability to work with a consistent degree of accuracy. |
Preferred Qualifications, Competencies, and Experience |
* JD, MBA, or experience negotiating contracts in a university setting. * Understanding of non-fiscal compliance areas such as conflict of interest regulations, human subjects, and animal care policies. * Understanding of copyright law, publication policy, intellectual property rights, data ownership, material transfer, and other legal terms and conditions. |
Special Physical/Mental Requirements | |
Campus Security Authority Responsibilities |
Not Applicable. |
Special Instructions |
Monday – Friday, 8:00 AM – 5:00 PM This position is a 100% remote work arrangement, consistent with System Office policy. UNC Chapel Hill employees are generally required to reside in North Carolina, within a reasonable commuting distance of their assigned duty station. |
Quick Link |
Department Contact Name and Title | Jennifer Teixeira | Senior Director, Research Administration |
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Department Contact Telephone or Email | Jennifer Teixeira | [email protected] |
Office of Human Resources Contact Information |
If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at (919) 843-2300 or send an email to |
Equal Opportunity Employer Statement |
The University of North Carolina at Chapel Hill is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or status as a protected veteran. |
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