Posting Number:
STA00620PO23
Job Family:
Alumni Relations and Development
Job Function:
Alumni Relations
USC Market Title:
Alumni Affairs Coordinator
Job Level:
P1 – Professional
Internal Title:
Alumni Affairs/Special Events Coordinator
Campus:
Columbia
Work County:
Richland
College/Division:
College of Education
Department:
CED College of Education
State Pay Band:
5
Approved Starting Salary:
$42,633
Advertised Salary Range:
$42,633
Location of Vacancy:
Columbia, SC
Part/Full Time:
Full Time
Hours per Week:
37.5
Work Schedule:
Standard working schedule: 8:30am – 5:00pm
Must be willing to work a flexible schedule to meet the needs of the department.
Type of Staff Position:
Full-time Equivalent (FTE)
Basis :
12 months
Job Search Category:
Alumni Development
About University of South Carolina:
From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond.
Diversity Statement:
At the University of South Carolina, we strive to cultivate an inclusive environment that is open, welcoming, and supportive of individuals of all backgrounds. We recognize diversity in our workforce is essential to providing academic excellence and critical to our sustainability. The University is committed to eliminating barriers created by institutional discrimination through accountability and continuous process improvement. We celebrate the diverse voices, perspectives, and experiences of our employees.
Benefit Eligibility Type:
Full-Time Equivalent (FTE)
South Carolina Retirement:
Yes
State Insurance Programs:
Yes
Annual Leave:
Yes
Sick Leave:
Yes
Advertised Job Summary:
The Alumni Affairs/Special Events Coordinator (Alumni/Development Coordinator II) will perform a wide range of duties in support of the Dean’s Office and the College of Education to ensure the Dean’s priorities for special events, alumni relations and related/resulting programs and initiatives are met. This position will utilize the professional concepts of alumni and external relations to assist in implementing programs and/or strategies designed to inform key constituencies of institutional programs, activities, policies and practices. The primary responsibilities of the Special Events Coordinator will include a), general program support and stewardship, b) volunteer management and event planning, and c) alumni engagement strategies. The Alumni/Special Events Coordinator will also work with faculty and staff from the various centers and offices within the college to plan academic events, including lectures, symposiums and awards ceremonies.
Job responsibilities include:
Oversees set-up of on-site vendors and catering staff as needed, staff events and manage registration tables for greeting, guest check-in, distributing name tags and materials as needed, trouble-shoot during events to ensure that they run according to schedule. Communicate with various stakeholders including faculty, staff and administration in order to ensure event goals are met prior to and after the event.
Plan, organize and produce events for the College of Education which consists of working with volunteers and vendors.(Signature Events include Champions of Education Gala, Annual Homecoming Event, Student Awards Reception, Faculty and Staff Awards Luncheon, Annual Cockaboose Event, Retired Faculty Luncheon, Scholarship Luncheon and other new and miscellaneous events to support both internal and external outreach of the College of Education for students, alumni, faculty/staff and local community members.)
Spearhead and oversee alumni activities and services to include alumni reunions, alumni interest groups, liaising with vendors and suppliers, arranging meetings, and handling calls and correspondence. Plan alumni cultivation events and activities and contribute to the COE Alumni LinkedIn Group when necessary.
Maintains the Development and Alumni Relations database system, known as Blackbaud CRM, and runs specific queries and reports.
Assist as needed with special projects and/or general administrative tasks as they arise to support the needs of the Dean’s office and the College of Education, which may include but is not limited to, office reception and maintenance, meeting room coordination and logistics, fiscal processing, travel, research and data analysis.
Collaborate on marketing and collateral pieces to include programs and invitations, as well as the Eventbrite events website and email communications strategy per event. Work with the Office of Communications to ensure social strategies for events are implemented when necessary.
Minimum Qualifications:
Bachelor’s degree and 1 or more years of experience, which may be substituted by equivalent combination of certification, training, education, and/or experience. This position must be able to work a flexible schedule, including evenings and weekends, when required, to support unit events including lecture series, conferences, symposiums and alumni relations/development engagements that are on or off campus.
Knowledge/Skills/Abilities:
Ability to consistently manage multiple events and priorities in a calm and professional manner. Ability to develop a proficient understanding of the database system and add meaningful data to alumni profiles. Ability to effectively work with on and off campus vendors in order to meet event needs and comply with university spending policies.
Safety Sensitive or Security Sensitive:
No
Hazardous weather category:
Non-Essential
Number of Vacancies:
1
Job Open Date:
05/17/2023
Job Close Date:
07/01/2023
Open Until Filled:
No
Special Instructions to Applicant:
Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.
We are only accepting applications submitted by July 1, 2023.
The University of South Carolina offers a valuable benefits package including but not limited to:
Click here to learn more about why you should work at UofSC.
Quicklink for Posting:
https://uscjobs.sc.edu/postings/145242
EEO Statement:
The University of South Carolina does not discriminate in educational or employment opportunities on the basis of race, sex, gender, gender identity, transgender status, age, color, religion, national origin, disability, sexual orientation, genetics, protected veteran status, pregnancy, childbirth or related medical conditions.
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