Accounting Specialist – Lenni PA
Manage the accounts payable function from matching supporting documentation, invoice entry and payment and discrepancy investigation and resolution besides support Finance team in other functions as needed. Experience with Macola preferred.
Accounting Specialist duties and responsibilities include but are not limited to the following
Accounts Payable
· Enter new vendors.
· Match Purchase orders and receiving reports to vendor invoices.
· Enter invoices into Macola that are approved for payment.
· Based on VP, Finance input, select invoices for payment and print checks.
· Investigate and resolve documentation and invoice discrepancies.
· Receive vendor calls and update on payment status.
· Maintain control over disbursement account checks.
Invoicing
· Perform selection and billing of AR invoices daily.
· Select orders for daily invoicing, print and post invoices.
· Update Daily shipments report.
· Generate Credit Memo upon RA approval. Close RMA’s upon completion.
· Information Systems (Macola support)
· Reset Inventory allocations and quantity on hand.
· Recalculate customer balances.
· Purge files to archives.
· Update system requirements as needed.
· Work with IT manager to create and update ERS reports.
· Follow the ISO certification.
· Provide key performance indicators to monitor the Accounting’s Department performance.
Organizational activities
· Report daily, weekly, activity and problems to the manager.
· Handle and be responsible for special projects as assigned by the Controller and CFO.
· Ensure as much as possible his/her work environment sort, set in order, shine, standardize, sustain (with a view to introduce 5S methods), and guarantee a safe accounting environment.
Communication activities
· Ensure good dialogue within the team.
· Provide feedback to the Manager as needed and encourage feedback from the team to him/her.
· Interface with all other departments and external entities
PI216881112
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